Software boundaries and limits for SharePoint 2013

 
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While doing an analysis for one of my client to figure out if there was any capacity improvements in the new SharePoint 2013 compared to SharePoint 2010; I thought of putting it together and make it available for my blog readers.

This data is taken from the Microsoft TechNet article entitled: SharePoint Server 2010 capacity management: Software boundaries and limits as well as the article entitled: Software boundaries and limits for SharePoint 2013.  To get more detailed information, go directly to these articles.

Microsoft also states that this data is just a guideline to be used for planning and is based on testing performed at Microsoft, on live properties. The results are likely to vary based on the equipment used and the features and functionality that are implemented for underlying sites.

This article describes software boundaries and limits of SharePoint Server 2013 followed by a comparison chart with 2010.

These include the following:

Boundaries: Static limits that cannot be exceeded by design

Thresholds: Configurable limits that can be exceeded to accommodate specific requirements

Supported limits: Configurable limits that have been set by default to a tested value.

The URL gives a detail description http://technet.microsoft.com/en-us/library/cc262787.aspx

However certain basic important ones are listed as below:

  • Application pools:10 per web server 

The maximum number is determined by hardware capabilities.

This limit is dependent largely upon:

    The amount of memory allocated to the web servers

    The workload that the farm is serving, that is, the user base and the usage characteristics (a single highly active application pool can utilize 10 GB or more) 

  • Site collections per farm: 750,000 (500,000 Personal Sites and 250,000 other sites per farm)
  • Web site: 250,000 per site collection
  • Number of content databases: 500 per farm

The maximum number of content databases per farm is 500. With 500 content databases per web application, end user operations such as opening the site or site collections are not affected. But administrative operations such as creating a new site collection will experience decrease in performance. We recommend that you use Windows PowerShell to manage the web application when a large number of content databases are present, because the management interface might become slow and difficult to navigate.

  • Content database size (general usage scenarios): 200 GB per content database

 We strongly recommended limiting the size of content databases to 200 GB.

If you are using Remote BLOB Storage (RBS), the total volume of remote BLOB storage and metadata in the content database must not exceed this limit. 

  • Content database items: 60 million items including documents and list items

The largest number of items per content database that has been tested on SharePoint Server 2013 is 60 million items, including documents and list items. If you plan to store more than 60 million items in SharePoint Server 2013, you must deploy multiple content databases. 

  • File size: 2 GB               

The default maximum file size is 250 MB. This is a configurable limit that can be increased up to 2 GB (2,047 MB). However, a large volume of very large files can affect farm performance.

  • Documents: 30,000,000 per library               

You can create very large document libraries by nesting folders, or using standard views and site hierarchy. This value may vary depending on how documents and folders are organized, and by the type and size of documents stored. 

  • Major versions: 400,000               

If you exceed this limit, basic file operations—such as file open or save, delete, and viewing the version history— may not succeed. 

  • Minor versions: 511 

The maximum number of minor file versions is 511. This limit cannot be exceeded. 

  • Items: 30,000,000 per list 

You can create very large lists using standard views, site hierarchies, and metadata navigation. This value may vary depending on the number of columns in the list and the usage of the list. 

  • Bulk operations: 100 items per bulk operation               

The user interface allows a maximum of 100 items to be selected for bulk operations. 

  • Coauthoring in Word and PowerPoint for .docx, .pptx and .ppsx files: 10 concurrent editors per document               

Recommended maximum number of concurrent editors is 10. The boundary is 99.

If there are 99 co-authors who have a single document opened for concurrent editing, each successive user sees a “File in use” error, and can only open a read-only copy.

More than 10 co-editors will lead to a gradually degraded user experience with more conflicts, and users might have to go through more iteration to successfully upload their changes to the server.

  • Web parts: 25 per wiki or Web Part page              

This figure is an estimate based on simple Web Parts. The complexity of the Web Parts dictates how many Web Parts can be used on a page before performance is affected.

  • Blog posts: 5,000 per site               

The maximum number of blog posts is 5,000 per site. 

  • Comments: 1,000 per post 

The maximum number of comments is 1,000 per post. 

  • File size of Visio web drawings: 50 MB               

Visio Services has a configuration setting that enables the administrator to change the maximum size of web drawings that Visio processes. 

Larger file sizes have the following side effects:

    Increase in the memory footprint of Visio Services.

    Increase in CPU usage.

    Reduction in application server requests per second.

    Increase overall latency.

    Increase SharePoint farm network load 

  • Users in a site collection        : 2 million per site collection

COMPARISON CHART:

Limit Name SharePoint 2010 Maximum Value SharePoint 2013 Maximum Value
Web application limits    
Web application Not Published 20 per farm
Content database 300 per Web application 300 per Web application
Zone 5 per Web application 5 per Web application
Managed path 20 per Web application 20 per Web application
Solution cache size 300 MB per Web application 300 MB per Web application
Site collection 250,000 per Web application 250,000 per Web application
     
Web server and application server limits    
Application pools 10 per Web server 10 per Web server
     
Content database limits    
Number of content databases 300 per Web application 500 per farm
Content database size (general usage scenarios) 200 GB per content database 200 GB per content database
Content database size (all usage scenarios) 4 TB per content database 4 TB per content database
Content database size (document archive scenario) No explicit content database limit No explicit content database limit
Content database items 60 million items including documents and list items 60 million items including documents and list items
Site collections per content database 2,000 recommended
5,000 maximum
2,000 recommended
5,000 maximum
MySites per content database Not Published 5,000 per content database
Remote BLOB Storage (RBS) storage subsystem on Network Attached Storage (NAS) Time to first byte of any response from the NAS cannot exceed 20 milliseconds Time to first byte of any response from the NAS cannot exceed 20 milliseconds
     
Site collection limits    
Site collection Not Published 2,000,000 per farm
Web site 250,000 per site collection 250,000 per site collection
MySites per farm Not Published 500,000 per farm
Site collection size Maximum size of the content database Maximum size of the content database
Number of device channels per publishing site collection Not Available in SharePoint 2010 10
     
List and library limits    
List row size 8,000 bytes per row 8,000 bytes per row
File size 2 GB 2 GB
Documents 30,000,000 per library 30,000,000 per library
Major versions 400,000 400,000
Minor versions Not Published 511
Items 30,000,000 per list 30,000,000 per list
Rows size limit 6 table rows internal to the database used for a list or library item 6 table rows internal to the database used for a list or library item
Bulk operations 100 items per bulk operation 100 items per bulk operation
List view lookup threshold 8 join operations per query 8 join operations per query
List view threshold 5,000 5,000
List view threshold for auditors and administrators 20,000 20,000
Subsite 2,000 per site view 2,000 per site view
Coauthoring in Word and PowerPoint for .docx, .pptx and .ppsx files 10 concurrent editors per document 10 concurrent editors per document
Security scope 1,000 per list 1,000 per list
     
Column limits    
Single line of text 276 276
Multiple Lines of Text 192 192
Choice 276 276
Number 72 72
Currency 72 72
Date and Time 48 48
Lookup 96 96
Yes / No 96 96
Person or group 96 96
Hyperlink or picture 138 138
Calculated 48 48
GUID 6 6
Int 96 96
Managed metadata 94 94
     
Page limits    
Web parts 25 per wiki or Web part page 25 per wiki or Web part page
     
Security limits    
Number of SharePoint groups a user can belong to 5,000 5,000
Users in a site collection 2 million per site collection 2 million per site collection
Active Directory Principles/Users in a SharePoint group 5,000 per SharePoint group 5,000 per SharePoint group
SharePoint groups 10,000 per site collection 10,000 per site collection
Security principal: size of the Security Scope 5,000 per Access Control List (ACL) 5,000 per Access Control List (ACL)
     
Search limits    
Search service applications 20 per farm 20 per farm
Crawl databases 10 crawl databases per search service application
25 million items per crawl database
5 crawl databases per search service application
Crawl components 16 per search service application 2 per search service application
Index components Not Published 60 per Search service application
Index partitions 20 per search service application
128 total
20 per search service application
Index replicas Not Available in SharePoint 2010 3 per index partition
Indexed items 100 million per search service application;
10 million per index partition
100 million per search service application;
10 million per index partition
Crawl log entries 100 million per search application 100 million per search application
Property databases 10 per search service application;128 total 10 per search service application;128 total
Link database Not Available in SharePoint 2010 Two per Search service application
Query processing components 128 per search application
64/(total crawl components) per server
1 per server computer
Content processing components Not Published One per server computer
Scope rules 100 scope rules per scope; 600 total per search service application 100 scope rules per scope; 600 total per search service application
Scopes 200 site scopes and 200 shared scopes per search service application 200 site scopes and 200 shared scopes per search service application
Display groups 25 per site 25 per site
Alerts 1,000,000 per search application (seems like a mistake) 100,000 per search application
Content sources 50 per search service application 50 per search service application
Start addresses 100 per content source 100 per content source
Concurrent crawls 20 per search application 20 per search application
Crawled properties 500,000 per search application 500,000 per search application
Crawl impact rule 100 no limit
Crawl rules 100 per search service application no limit
Managed properties 100,000 per search service application 50,000 per search service application
Values per managed property Not Published 100
Indexed managed property size Not Published 512 KB per searchable/queryable managed property
Managed property mappings 100 per managed property 100 per managed property
Retrievable managed property size Not Published 16 KB per managed property
Sortable and refinable managed property size Not Published 16 KB per managed property
URL removals 100 removals per operation 100 removals per operation
Authoritative pages 1 top level and minimal second and third level pages per search service application 1 top level and minimal second and third level pages per search service application
Keywords 200 per site collection 200 per site collection
Metadata properties recognized 10,000 per item crawled 10,000 per item crawled
Analytics processing components Not Available in SharePoint 2010 6 per Search service application
Analytics reporting database Not Available in SharePoint 2010 Four per Search service application
Maximum eDiscovery KeywordQuery text length Not Available in SharePoint 2010 16 KB
Maximum KeywordQuery text length Not Available in SharePoint 2010 4 KB
Maximum length of eDiscovery KeywordQuery text at Search service application level Not Available in SharePoint 2010 20 KB
Maximum length of KeywordQuery text at Search service application level Not Available in SharePoint 2010 20 KB
Maximum size of documents pulled down by crawler Not Available in SharePoint 2010 64 MB (3 MB for Excel documents)
Navigable results from search Not Available in SharePoint 2010 100,000 per query request per Search service application
Number of entries in a custom entity extraction dictionary Not Available in SharePoint 2010 1 million
Number of entries in a custom search dictionary Not Available in SharePoint 2010 5,000 terms per tenant
Number of entries in a thesaurus Not Available in SharePoint 2010 1 million
Ranking models Not Available in SharePoint 2010 1,000 per tenant
Results removal Not Available in SharePoint 2010 No limit
Term size Not Available in SharePoint 2010 300 characters
Unique terms in the index Not Available in SharePoint 2010 2^31 (>2 billion terms)
Unique contexts used for ranking Not Available in SharePoint 2010 15 unique contexts per rank model
User defined full text indexes Not Available in SharePoint 2010 10
     
User Profile Service limits    
User profiles 2,000,000 per service application 2,000,000 per service application
Social tags, notes and ratings 500,000,000 per social database 500,000,000 per social database
Maximum Number of Users Imported Via FIM Not Published 1000000
     
Content deployment limits    
Content deployment jobs running on different paths 20 20
     
Blog limits    
Blog posts 5,000 per site 5,000 per site
Comments 1,000 per post 1,000 per post
     
Business Connectivity Services limits    
ECT (in-memory) 5,000 per Web server (per tenant) 5,000 per Web server (per tenant)
External system connections 500 per Web server 500 per Web server
Database items returned per request 2,000 per database connector 2,000 per database connector
Response latency Not Published 600 seconds
Service response size Not Published 150,000,000 bytes
Filter Descriptor (in-store) Not Published 200 per ECT method
ECT Identifier (in-store) Not Published 20 per ECT
Database Item Not Published 1,000,000 per request
     
Workflow limits    
Workflow postpone threshold 15 15
Workflow timer batch size 100 100
Workflow associations Not Published 100 per list
List items or documents that can be bulk created or uploaded to start workflow instances Not Published 5,000 items
Published workflow definitions per site Not Published 1,000 per site
Total workflow associations per site Not Published 1,799 per site
Maximum workflow definition (xaml) size Not Published 5,120 KB
Maximum depth of a workflow sub-step in xaml (workflow complexity) Not Published 121 levels
Workflow instance activations per second per web server Not Published 6 per second
Rest calls from SharePoint workflow per second per web server Not Published 60 per second
Workflow variable value size Not Published 256 KB
Maximum list size for workflow lookups to non-indexed fields Not Published 5,000 items per list view
Maximum list size for auto-start workflow associations Not Published 10 million items per list
     
Managed Metadata term store (database) limits    
Maximum number of levels of nested terms in a term store 7 7
Maximum number of term sets in a term store 1,000 1,000
Maximum number of terms in a term set 30,000 30,000
Total number of items in a term store 1,000,000 1,000,000
Number of Variation Labels Not Available in SharePoint 2010 209 per term store
     
Visio Services limits    
File size of Visio Web drawings 50 MB 50 MB
Visio Web drawing recalculation time-out 120 seconds 120 seconds
Visio Services minimum cache age (data connected diagrams) Minimum cache age: 0 to 24hrs Minimum cache age: 0 to 24hrs
Visio Services maximum cache age (non-data connected diagrams) Maximum cache age: 0 to 24hrs Maximum cache age: 0 to 24hrs
     
SharePoint Web Analytics service limits    
SharePoint entities 30,000 per farm when Web Analytics is enabled Deprecated
     
PerformancePoint Services limits    
Cells 1,000,000 per query on Excel Services data source 1,000,000 per query on Excel Services data source
Columns and rows 15 columns by 60,000 rows 15 columns by 60,000 rows
Query on a SharePoint list 15 columns by 5,000 rows 15 columns by 5,000 rows
Query on a SQL Server data source 15 columns by 20,000 rows 15 columns by 20,000 rows
     
Word Automation Services limits    
Input file Size 512 MB 512 MB
Frequency with which to start conversions (minutes) 1 minute (recommended) 
15 minutes (default)
59 minutes (boundary)
1 minute (recommended) 
15 minutes (default)
59 minutes (boundary)
Number of conversions to start per conversion process For PDF/XPS output formats: 30 x M For all other output formats: 72 x M Where M is the value of Frequency with which to start conversions (minutes) For PDF/XPS output formats: 30 x M For all other output formats: 72 x M Where M is the value of Frequency with which to start conversions (minutes)
Conversion job size 100,000 conversion items 100,000 conversion items
Total active conversion processes N-1, where N is the number of cores on each application server N-1, where N is the number of cores on each application server
Word Automation Services database size 2 million conversion items 2 million conversion items
     
SharePoint Workspace limits (Renamed to Office Live Workspace)    
Office Live Workspace list items 30,000 items per list 30,000 items per list
Office Live Workspace documents 1,800 documents limit in SharePoint Workspace 1,800 documents in Office Live Workspace
     
OneNote limits    
Number of Sections and Section Groups in a OneNote Notebook (on SharePoint) See limit for “Documents” in List and library limits See limit for “Documents” in List and library limits
Maximum size of a section See limit for “File size” in List and library limits See limit for “File size” in List and library limits
Maximum size of an image, embedded file, and XPS OneNote printout in a OneNote section. See limit for “File size” in List and library limits See limit for “File size” in List and library limits
Maximum size of all images, embedded files, and XPS printouts in a single OneNote page. Default limit is double the “File size” limit. Default limit is double the “File size” limit.
Merge operations One per CPU core per Web server One per CPU core per Web server
     
Excel Services limits    
Maximum workbook size Not Published 10 MB
     
Machine Translation Service limits    
Input file size for binary files Not Available in SharePoint 2010 524,288 KB per file
Input file size for text files Not Available in SharePoint 2010 15,360 KB per file
Maximum character count for Microsoft Word Documents Not Available in SharePoint 2010 10,000,000 per document
Total concurrent translation processes Not Available in SharePoint 2010 5
Delay between translations Not Available in SharePoint 2010 59 minutes
Number of translations per translation process Not Available in SharePoint 2010 1,000 per process
Maximum concurrent translation requests Not Available in SharePoint 2010 300
Files per translation job Not Available in SharePoint 2010 100,000 files
Machine Translation Service database size Not Available in SharePoint 2010 1,000,000 files
     
Office Web Application Service limits    
Cache size 100 GB 100 GB
Renders One per document per second per CPU core per application server (maximum eight cores) One per document per second per CPU core per application server (maximum eight cores)
OneNote concurrent merge operations Not Available in SharePoint 2010 8 per document
     
Project Server limits    
End of project time Date: 12/31/2049 Date: 12/31/2049
Deliverables per project plan 1,500 deliverables 1,500 deliverables
Number of fields in a view 256 256
Number of clauses in a filter for a view 50 50
     
SharePoint Apps limits    
Maximum Access app size on Office 365/SQL Azure Not Available in SharePoint 2010 100 Mb
Apps displayed in Manage Licenses page Not Available in SharePoint 2010 2,000
Number of app licenses per tenant Not Available in SharePoint 2010 1,000,000
Number of apps displayed in the Add an App page Not Available in SharePoint 2010 240
Number of managers per app license Not Available in SharePoint 2010 30
Number of app licenses assigned to a user viewable by that user Not Available in SharePoint 2010 2,000
Number of apps in the corporate catalog viewable by a single user Not Available in SharePoint 2010 500
     
Miscellaneous limits    
Number of User agent substrings per device channel Not Available in SharePoint 2010 150
Number of SharePoint sources per EDiscovery case Not Available in SharePoint 2010 100
Number of Exchange sources (mailboxes) per EDiscovery case Not Available in SharePoint 2010 1500
Maximum size of EDiscovery Query Not Available in SharePoint 2010 16K characters or 500 keywords
Number of nodes in managed navigation term set Not Available in SharePoint 2010 2000
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